When you put multiple addresses in the To line of an email sent from Gmail, every recipient sees not only your message content but also the other email addresses to which you send your message. Use the Bcc field, though, and you become an instant privacy hero. Any address entered in this field is hidden from all other recipients.
Each recipient listed in the Bcc field receives a copy of the email, but no one listed in the Bcc field can see the names of the other recipients, which protects everyone's privacy. Nobody except you and the Bcc recipients know that they were sent a copy of the email. Their email addresses are not exposed.
Use Telnet to send your first SMTP email.
One problem: You have to enter something in the To field. This workaround solves the problem.
How to Send Email to Undisclosed Gmail Recipients
To address a message in Gmail to Undisclosed recipients with all email addresses hidden:
- Click Compose in Gmail to start a new message. You can also press c if you have Gmail keyboard shortcuts enabled.
- In the To field, type Undisclosed recipients followed by your own email address within angle brackets. For example, if your Gmail address is [email protected], you'd type Undisclosed recipients <[email protected]>.
- Type the email addresses of all intended recipients in the Bcc field. Separate the names by commas.
- Enter the message and its subject.
- Add any formatting using the toolbar at the bottom of the compose screen.
This method cannot be used to send large mailings. According to Google, free Gmail is meant for personal use, not for bulk mailing. If you attempt to add the addresses of a large group of recipients in the Bcc field, the entire mailing may fail.
If you write the same group of recipients repeatedly, consider turning them into a group in Google Contacts.
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How to Make an Email Group in Gmail
When you add your recipients' names to a group, you type the name of the group in the To field instead of the individual names and email addresses.
Older versions of Google Contacts used a different method to create Groups.
- Mark the box next to each contact you want to include in the group.
- Click Create NewLabel in the sidebar.
- Enter a name for the new group in the field provided.
- Click OK to create the new group containing all the contacts you selected.
- To add contacts to the new group, click the Tag icon in the upper right corner with the contacts selected.
- Then click the tag you want to add the contacts to. A checkmark will appear.
In the email, begin to type the name of the new group. Gmail will populate the field with the complete name.
If you're uncomfortable with not letting recipients know who is receiving the same message, just add a note at the beginning of the message that lists the recipients — minus their email addresses.
Benefits of Using 'Undisclosed Recipients'
The primary benefit of sending out your emails to Undisclosed Recipients are:
- Privacy for the people who receive the email. Concealing their email address is a professional way to handle the privacy problems inherent in group emails.
- Avoids email filters so your recipient sees the email
- Reduces junk mail
- Protects your recipients from spammers
You don't have to call your group Undisclosed Recipients. You could name it something like Social Project Staff Members or Everyone at X, Y, and Z Company.
What About 'Reply All'
What happens when one of the Bcc recipients decides to reply to the email? Does a copy go to everyone in the Bcc field? The answer is no. Email addresses in the Bcc field are copies of the email only. If a recipient chooses to reply, he can only reply to addresses listed in the To and Cc fields.
For this reason, Bcc is a great way to stop a reply-all chain before it starts.
If you frequently use Yahoo Mail to send the same message to several people at the same time, you don't want all recipients to see everyone else's email addresses. To protect people's privacy, you can set up an 'undisclosed recipients' entry in your address book and then BCC all other recipients. Learn how to use this workaround to send an email to undisclosed recipients in Yahoo Mail.
Instructions in this article apply to the standard web version of Yahoo Mail. Steps are the same regardless of which browser you use.
How to Create an Undisclosed Recipients Contact in Yahoo Mail
First, create an address book entry for 'undisclosed recipients' in Yahoo Mail:
- Select the Contacts icon in the top-right section of Yahoo Mail (to the right of Sort) to open your address book.
- Enter Undisclosed in the First Name field.
- Type your Yahoo Mail address in the Email field, and then select Save.
How to Send an Email to Undisclosed Recipients
To send an email message to undisclosed recipients in Yahoo Mail:
- Compose a new message and select To at the top to bring up your address book.
- Scroll down to Undisclosed Recipients and select the checkbox beside it.Alternatively, type undisclosed into the search bar that appears to quickly find the entry.
- Select Done in the pop-up window to return to the message.
- Select CC/BCC to the right of the To field to open the CC and BCC fields in the email header.
- You can use an address book group to send messages to multiple people more efficiently.
You will receive a copy of the message, and your address will show up in the To field. The recipients will be able to see that the email is from you, but they will not be able to see the names of other recipients.